Job Description

Job Details
Adelante Healthcare Center Support Office - Phoenix, AZ
Health Care


This position supports the Marketing and Community Engagement team and is responsible for project managing the full lifecycle of interactive marketing and community engagement projects. This position coordinates people, processes, and technology, to enable efficient, effective, and organized upstream and downstream workflows. This position works to ensure the Marketing and Community Engagement team is meeting the scope of the project by setting deadlines, assigning responsibilities, monitoring, and summarizing progress of each project, including overseeing, tracking, and monitoring short-term and long-term activations with status reports for upper management. For external stakeholders, the project manager position will engage and coordinate managing community expectations for activities and events by providing updates on the project.


Every Adelante employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day. Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism and competence.


  • Compassion
  • Excellence
  • Integrity
  • Learning
  • Respect
  • Sustainability


  • Bachelors Degree from an accredited institution in Marketing or a related field, or an equivalent of directly related full-time work experience to successfully perform the essential duties of the job
  • Agency or corporate team experience in marketing and project management for B2B and/or B2C organizations
  • Hands-on experience in defining scope of work with clients, writing creative briefs, summarizing projects succinctly, data analysis and reporting
  • Ability to perform a variety of assignments requiring considerable exercise of independent judgement
  • Valid AZ driver's license

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.


Project Management Duties Include:

  • Responsible for defining scope of work with the client, planning the workload for marketing team, and quality assurance based on fundamental project management practices.
  • Ability to understand business requirements and ability to work well both independently and in a team environment.
  • Assist stakeholders in defining the project scope and goals.
  • Managing the end-to-end project lifecycle.
  • Write creative briefs - based on intake form requests and any follow-up with client for additional details on the project to help the designer and copywriter develop the creative.
  • Manage client review and consolidate feedback into a concise deliverable to help the creative team be effective in their final deliverable.
  • Work with the department Director to prioritize project requests and ensure deadlines are met.

Operational Management Duties Include:

  • Demonstrating excellent leadership skills and ability to influence and motivate others.
  • Bringing innovation and new ideas to existing project management processes.
  • Managing the project calendar, which reflects all approved projects, what collateral is being developed, and any pre-design work.
  • Managing and updating the promo/traffic calendar for the web.
  • Managing editorial/content calendar to ensure the team is developing messaging that is relevant to organizations needs.

Production Support Includes:

  • Obtaining printing quotes.
  • Coordinating and proofing printing.


  • Principles, practices, and application of design elements and concepts.
  • Principles, practices, and techniques of typography and page layout.
  • Traffic and scheduling of ads, messaging, web programming.
  • Record retention practices and methods.
  • Proofreading and editing standards.
  • Current industry trends, research, and emerging technologies.
  • Experience implementing and executing multiple projects.
  • Experience with events, event planning, exhibitions, multi-media, and audio visual.
  • Basic principles and practices of project management.
  • Filing and record-keeping principles.


  • Marketing project management tools like: Co-Schedule, Asana, Wrike, Clarizen, Basecamp, Hive.
  • Providing attention to detail in assignments, including proof-reading and error correction.
  • Maintaining and updating documentation.
  • Organizing tasks, meeting deadlines, and prioritizing competing demands.
  • Operating assigned tools and equipment.
  • Interpreting and applying applicable laws, codes, regulations, and standards (based on assignment).
  • Familiar in using PowerPoint and other MS Suite of tools including a high level of comfort and ability to create pivot tables, basic formulas, and drop-down lists using Excel.
  • Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public and others, to sufficiently exchange or convey information and to receive work direction.

Additional Duties and Responsibilities

  • Additional duties as requested or assigned.
  • This position is an in-person role based out of Adelantes Center Support Office in Midtown Phoenix (Corporate Office).


All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcares written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelantes legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites. The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.

In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities. Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business need arises. In compliance with EEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.

Application Instructions

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