Facilities Supervisor

POSITION SUMMARY

The Facilities Supervisor supervises and coordinates the day-to-day maintenance and oversees facilities technicians. Also, tracks facilities service requests and ensures they are completed within established timelines and quality standards. Schedules and ensures completion of preventative maintenance. Additionally, maintains a safe and effective work environment and supports the management of all buildings and grounds needs including, but not limited to mechanical, janitorial, electrical, plumbing, HVAC, safety, and medical waste management for all leased and owned AHC sites.

EXPECTATIONS

Every Adelante Leader will strive to maximize the performance and contribution of each team member to Adelante Healthcare and the community that we serve every day.   Leaders will set clear performance expectations, provide on-going feedback and coaching to improve results and outcomes and provide regular performance evaluations.  Leaders are also expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and model for all other employees the highest standards of personal integrity, professionalism, and competence.

OUR CORE VALUES

• Compassion
• Excellence
• Integrity
• Learning
• Respect
• Sustainability

ESSENTIAL SKILLS AND EXPERIENCE:

• Three (3) years of related facilities/maintenance experience; OR, any equivalent combination of experience, training and/or education
• High School Diploma or GED from an accredited institution required
• Knowledge and/or exposure to facilities planning and construction management processes and procedures
• Skill in diagnosing problems/recommending solutions in basic mechanical equipment
• Computer literate and experienced using current Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• An understanding and/or knowledge of all related Health Safety and OSHA regulations
• Must be able to meet and deal effectively and politely with clients, associates, vendors/suppliers, and the general public
• Excellent business English, spelling, and punctuation skills; and excellent oral and written communication skills
• Ability to work independently, adapt to situations and apply critical thinking and decision-making skills
• Knowledge of Joint Commission and Environment of Care standards
• Valid Arizona Driver’s License and current auto insurance
• Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations

POSITION REPONSIBILITIES/ESSENTIAL:

Technical

• Act as a point of contact for site administration, contractors, and property management in regard to building maintenance, including electrical, plumbing, HVAC and general upkeep of the buildings & grounds at assigned clinics.
• Replace light bulbs and air filters, coordinating and being on site for any repairs and general maintenance.
• Assist in the management of non-clinical supplies/equipment related inventory and lifecycle management for all facilities.
• Review work requests and recommend proposed alternatives. Contact and/or visit sites to confirm completed work or determine status
• Conduct routine maintenance inspections of facilities for deficiencies, safety hazards and or code violations
• Recommend specifications for products, furniture and non-medical/computer equipment based on assessments conducted while on site.
• Ensure timely delivery of services through consistent communication and follow-up with vendors and sites
• Solicit bids and coordinate assignment of work requests to external vendors and follow-up status of maintenance jobs and open work orders.
• Complete monthly tracers based on Joint Commission EOC standards
• Work with facilities manager and facilities technician to correct any findings from monthly tracer
• Schedule and coordinate work requests and acts as liaison with requesting department or functional unit

Administrative

• Assist in maintaining documentation files
• Organize Technicians daily work activities and schedules and cover if needed to meet staffing needs
• Review and approve of Facilities technicians’ timesheets
• Maintain accurate time and attendance records of Technicians
• Recruit, interview, orient, train, and mentor staff
• Ensure all tickets are updated and completed in a timely fashion.
• Assist in validating appropriate work records/orders are properly executed after completed by technician
• Assist in monitoring and scheduling periodic preventive maintenance activities for facilities (HVAC, fire, pesticide, janitorial, etc.) under direction of Facilities Manager
• Monitor, maintain, and administer facility door keys and security badge access at assigned sites.
• Establish and follow best practices when completing site assessments and work orders.
• Maintain knowledge of facilities management industry (trade pubs, seminars, etc.)
• Initiate coaching and work with Sr. Facilities Manager for corrective action issues
• Meet with vendors and attend vendor sponsored events when directed
• Monitor, maintain, and administer facility door keys and security badge access

NONESSENTIAL SKILLS AND EXPERIENCE:

• Bilingual (Spanish/English)
• Experience/knowledge of security systems
• Intermediate knowledge and expertise with Microsoft Excel.
• OSHA Certified

Additional Duties and Responsibilities

• Provide any additional support or guidance to facility technicians during regular, on-call or emergency situations
• Drive to multiple company locations to perform duties during regular work hours and on weekends when necessary
• Maintain cleanliness of assigned company vehicle
• Upkeep on regular maintenance of assigned vehicles and ensure a working condition
• Utilize cell phone for business communications 24/7, 365 days
• Submit purchase receipts timely
• Other duties as requested or assigned

PCMH

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment:   While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites.  The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.