Controller

POSITION SUMMARY

The Controller will deliver valuable services to ensure financials are accurately stated and in compliance with all requirements. This position is responsible for the management of all day-to-day accounting functions, including but not limited to, accounts payable, payroll, fixed assets, general ledger, and grant/project accounting. This includes management of month end and year end close, account reconciliations and oversight for all grant, fundraising and project accounting.  This position requires strong accounting, reporting, analytical competencies, strong attention to detail and excellent time management skills.  The Controller is responsible for the ERP system to ensure proper and timely capture of financial and statistical data.

EXPECTATIONS

Every Adelante Healthcare leader will strive to maximize the performance and contribution of each team member of Adelante Healthcare and the community that we serve every day.   Leaders are expected to set clear performance expectations, establish specific measurable goals for team members to drive accountability and success, provide ongoing feedback and coaching to enhance performance, improve results and outcomes.  Leaders are also expected to work in a manner that demonstrates a commitment to our mission, vision, core values quality, patient safety, employee engagement, innovation, and model for all other employees the highest standards of personal integrity, professionalism, and competence.

OUR CORE VALUES

• Inclusion
• Nurture
• Service
• Purposeful
• Integrity
• Resilient
• Engaged

ESSENTIAL SKILLS AND EXPERIENCE:

• Bachelor’s degree in Accounting or degree with a strong accounting curriculum. 
• Ten (10) years’ experience in general accounting, including full-charge accounting through month-end closing / year-end and financial statement preparation
• Three (3) years’ experience in staff supervision.
• Three (2) to five (5) years of healthcare experience.
• Valid CPA License
• Experience with ERP systems
• Excellent customer service with ability to interact with all levels of staff
• Proficiency in Microsoft Office applications
• Competency in working with people of various cultures
• Evidence of valid Arizona driver’s license and current auto insurance
• Ability to maintain confidentiality
• Prioritization and multi-task skills are required
• Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations

POSITION REPONSIBILITIES/ESSENTIAL:

Personnel / Performance Management          

• Provide problem solving, conflict resolution, and crisis management as needed or partner with appropriate support to resolve
• Supervision of accounting, payroll, payables, purchasing and other assigned staff
• Management of timecards, performance reviews and disciplinary action for direct reports
• Provide clear and accurate guidance to staff and others as needed.
• Provide ongoing training to staff and holds direct reports accountable for accuracy, timeliness.
• Manage and evenly distributes workload to direct reports
• Assure compliance with FMLA, Workers Compensation, ADA, and disciplinary documentation procedures

Finance/Accounting

• Month end and year end close – ensuring all accounts are properly stated and reconciled in a timely manner and in accordance with GAAP and FASB
• Grant, project, and contract accounting oversight – ensures accounting is accurate, reconciled monthly and in compliance with all requirements. 
• Ensure all schedules are kept up to date and reconciled monthly.
• Prepare, verify, and control the entering of journal entries to the general ledger.  Needs to have a strong understanding of each journal entry to ensure accuracy and serve as back for team as needed.
• Complete balance sheet and income statement analysis prior to finalizing close
• Responsible for managing annual audits including but not limited to coordination of tasks and deliverables and discussions with auditors.  
• Review and update monthly closing procedures as needed
• Review accounts payable aging and vendor statements addressing any problem areas
• Review and document present accounting practices and procedures
• Maintain all budget and invoice information required by grant programs.
• Assist the CFO, and other members of the organization in the preparation of periodic miscellaneous reports and surveys for senior officials, government units, and yearend audit work papers
• Manage all tax related filings including exception filings
• Assist with management of banking relationships and merchant accounts
• Assist with organizational budgeting process

NONESSENTIAL SKILLS AND EXPERIENCE:

• Master’s degree in Accounting or Finance preferred
• Certification as Public Accountant or Management Accountant (CPA; CMA)

Additional Duties and Responsibilities

• Other duties as requested or assigned

Patient Centered Medical Home (PCMH) and Integrated Care Team (ICT)

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Code of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment:   While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites.  The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.

In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities.  Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business need arises.  In compliance with EEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.